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Posted: Sunday, November 25th 2018

Sales & Marketing Support, Bookkeeper & Office Management


Hours 9am – 5.30pm (1 hour lunch) Pay £23,000 - £25,000 (based on experience) Holiday 20 days per annum excluding bank holidays Reporting To Managing Director About Smartbags Ltd Smartbags manufactures and supplies reusable promotional products to the marketing & promotions industry. Key Role Purpose To support the day-to-day running of the business. This is a varied role and requires someone with all round experience in admin, bookkeeping and sales support. Role Scope Bookkeeping Provide a variety of bookkeeping and accounting functions with support from Company Accountant. Must be comfortable using Xero. Note payroll and year end is managed by external accountant. Accounts Receivable o Raise all client invoices including credit checks, if necessary o Follow up with clients on a weekly basis for overdue invoices o Maintain weekly reconciliation and provide monthly reports on revenue, profitability etc Accounts Payable o Raise all supplier invoices and agree terms, if necessary o Provide a monthly report for payment run including job profit sheets to match against invoices VAT Return & Payroll o Prepare the VAT Return ready for submission o Payroll is supported by external accountant you will need to provide input data to ensure it is processed appropriately Sales & Marketing Support Working alongside the Managing Director to manage the day-to-day sales order processing Sales Support o Providing quotes, tracking follow ups and progress through to sale o Develop and maintain excellent working relationships with clients o Writing job tickets, placing orders with suppliers and liaising with customer concerning job details and artwork approvals o Monitoring shipments including booking pick ups, writing address labels and delivery notes o Regularly send customer samples and follow up o Adding and maintaining records.Tracking enquiries and prospects Office Management Support the General Manager in the day-to-day operations, maintaining databases, mailing, ordering supplies, phone reception, filing and performing a variety of administrative office tasks. Office maintenance o Including answering the phone and accepting deliveries o Personal assistance to Directors including managing expenses, travel, booking appointments and general tasks • Office policies and procedures o Responsible for developing, implementing and updating General administration o Stationary fulfilment, filing and ordering office related equipment Desired Skills Experience with Microsoft Office including Outlook, Word, Excel. Experience in Xero and CRM package including good IT skills. • Systems and process orientated, with good attention to detail • Comfortable with standard CRM and quote systems • Professional and confident manner dealing in person or on the phone with customers and prospects • Results orientated and happy to accept responsibility • Pro-active and a self-starter • Decent level of mathematical ability for quote calculation is essential • A confident telephone manner with the ability to pick up new skills quickly • Strong communication skills - spoken, written and electronic • Attention to detail is essential along with a very organised approach

Job type: Full Time

Location: Location North London Business Park, New Southgate, N11 1GN

Closing date: Dec. 8, 2018

How to apply: [email protected]

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